Types of Permissions Follow
The Permissions at the container or group level
Some permissions encompass others. For example, if the group is assigned the Content Deleter permission, this includes the ability to view content so the Content Viewer permission is not needed as well. It doesn't hurt to add it but it's not necessary. The descriptions below will help in identifying which permissions include others.
- Content Viewer -- Can simply view the content.
- Content Deleter -- Can view all the content and can delete existing content. Cannot add new content.
- Access Manager -- Can view the content and also apply permissions to existing groups for that container.
- Content Manager -- Can view, create, update, and delete all content within the container. Essentially an "admin" of the content within that container.
- Content Updater -- Can view and update content. Update means that they can access the Content Editor for a piece of content to add chapters, synchronize slides, or edit Closed Caption files to existing content. They can also access the 'Manage' section of the container and content to change the title, descriptions, etc. They cannot create new content within the container.
- Commentator -- Can comment on videos/resources within the container. This does not give them permission to view.
- Content Creator -- Can view content and create content in any way by uploading, recording, or copying from a container they also have permission to view. Can also edit existing content (see content updater above) but not delete content that they or others create. If the user creates a new nested container within that container, the user will have full access to the nested container including deleting content within the newly created nested container.
- Content Creator Upload Media -- Can view and create content strictly through uploading (both video and eLearning). Cannot delete content.
- Content Creator Record Media -- Can view and create content strictly through recording a video with webcam and screen capture. Cannot delete content.
- Content Creator Containers -- Can view and create new nested containers within. If the user creates a new nested container within that container, the user will have full access to the nested container including deleting content within the newly created nested container.
- Content Creator Copy Media -- Can view content and copy videos/resources that live in existing containers that the user has access to view.
- Authorship Manager -- Can view content and specify authors of resources.
- Integration Visitor Access Manager -- This is a specific permission strictly used for a sales prospecting tool. If you're using the platform in a sales prospecting fashion, please reach out to your Instilled Administrator to learn more about this permission. Otherwise, it can be ignored.
Platform Permissions at the Group Level
Permissions can also be applied at a platform level. Many of the same permissions above apply to the platform level (take effect on all containers) but there are added permissions that are needed at the platform level to do more advanced functionality. These permissions are applied by going to the Manage Groups in the Menu, selecting the Group and going to the Permissions tab. Platform permissions will be found at the top above the list of containers.
- Content Routes Browser -- An unnecessary permission used for a sales prospecting tool. Similar to the Integration Visitor Access Manager permission mentioned above, if you are using Instilled for this use case, please contact your Administrator.
- Own Custom Attributes Value Manager -- A permission that is strictly used by Administrators. Contact your Instilled Admin for more information.
- Support Role -- Cannot be set by normal users. Contact Instilled Admin for more information. Top Level Container Creator -- Can create containers on the root or top level only.
- Access Manager -- Can view all content on the platform and manage access to existing containers and groups. Cannot enroll users into groups.
- Identity Viewer -- Can view user details on the platform. This permission is extremely important. It is required for a user to be able to see metrics on the platform. The user will need to be enrolled in a group that has the Identity Viewer permission and then a permission on the container that allows them to view the Metrics button to viewer metrics. The lowest level permission that allows for the metrics button is Content Updater.
- Identity Manager -- Can see users, create users, create groups, enroll users into existing groups, and create new groups.Without the Access Manager permission above, these users cannot grant permissions to groups -- simply enroll. They cannot enroll themselves or others into the All Administrators group. Also gives access to WS reporting analytics. As noted above, permissions were built to be able to accommodate any scenario.
Please feel free to reach out to your Instilled representative to walk through these together on your Instilled platform if you require assistance.
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